Preservation Grants Program (ARSC Grants Committee)
Program for the Preservation of Classical Music Historical Recordings
The ARSC Program for the Preservation of Classical Music Historical Recordings was founded in 2004 (to begin in 2006) by Al Schlachtmeyer and the Board of Directors of ARSC to encourage and support the preservation of historically significant sound recordings of music in the Western Art Music tradition, by individuals and organizations. (This program is separate from the ARSC Research Grants program, which supports historical research and publication of studies by individuals in the field of sound recordings or audio preservation).
The ARSC Program for the Preservation of Classical Music Historical Recordings will also consider funding:
The program is administered by an ARSC Grants Committee including the chair, a member of the Technical Committee, and an expert on classical music. Proposals must be received by the 15th of December each year. Grant amounts generally range from $2000 to $10,000. Grant projects should be completed within twenty-four months. Written notification of decisions on projects will be made approximately three months after the submission deadline (please do NOT contact the committee about progress on decisions).
Grantees must formally credit the Association for Recorded Sound Collections in all published materials, announcements, and websites which relate to the recordings preserved.
Grantees must give permission to ARSC to publish the complete written project report or excerpts from it in the ARSC Journal and Newsletter and on the ARSC website.
A written final report is to be received by ARSC within 60 days of the date of completion of the project. Include, 1) a summary less than one page in length for possible publication in the ARSC Newsletter and elsewhere, as well as, 2) a full report of up to five pages which should specify results, recordings preserved, dissemination efforts, etc. The final report should be in the form of a Word document in Normal style and 12-point font. The report should include a copy of the final, actual budget (the original projected budget worksheet with actual figures inserted). Appropriate additional materials may be attached as .pdf files if necessary.
The report may be emailed as an attachment to firstname.lastname@example.org or mailed to the Grants Committee chair (see address below).
In order to help assure the preservation and dissemination of the products of these projects, grantees are encouraged to prepare copies of the products of their projects, and to furnish copies of the published products of their projects to ARSC and up to five appropriate permanent sound archives to be agreed on by ARSC and the grant recipient.
Audio recordings should be preserved following ARSC preferred methods and standards for preservation projects:
Projects should comply with the preservation guidelines published by the Technical Committee of the International Association of Audiovisual Archives (IASA) in documents TC-03: The safeguarding of the audio heritage: Ethics, principles, and preservation strategy (Version 2, September, 2001) and TC-04: Guidelines on the production and preservation of digital audio objects (Second Edition, 2009). Both are available in full, online, at http://www.iasa-web.org/tc03/ethics-principles-preservation-strategy and http://www.iasa-web.org/tc04/audio-preservation or can be purchased through IASA's webcart (https://iasa-webcart.org/buy-publications).
The section of the proposal dealing with methodology should discuss the following, especially when recordings in obsolete formats are to be digitally preserved:
If appropriate, the above information may be included in a letter of agreement from a vendor.
Applicants whose projects are planned to depart from the preferred methodology and standards should provide a rationale for the compatibility of their methodological approach with the goals of the project and the expectations of its users. Applicants are encouraged to outsource reformatting to a qualified company capable of complying with the IASA guidelines if they lack the necessary equipment for their tasks.
The ARSC Program cannot consider funding:
Applications must be received no later than December 15th each year.
Applications should include:
Maximum of 5 pages; please number items as listed below:
Please use the budget format outlined below (no other format will be accepted):
Please note that ARSC cannot pay indirect costs ("overhead").
Applications may be sent as an email attachment to Grants Committee Chair, Suzanne Flandreau, at email@example.com. They should be Word documents in Normal formatting, 12-point font, with accompanying letters and other materials scanned into .pdf files.
If email is not an option, please mail your completed application to the Grants Committee Chair, Suzanne Flandreau at:
ARSC Grants Committee
Emailed applications will be acknowledged by email. If you wish notification that your mailed application has been received, please include a self-addressed stamped postcard. All applications must be received by the December 15 deadline.
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