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42nd Annual ARSC Conference (Palo Alto, California, March 26-29, 2008)

2008 ARSC Pre-Conference Workshop

The ARSC Education & Training Committee presents:

[ A Workshop on Funding, Partnerships, and Dissemination for Audio Presevation ]

Wednesday, March 26, 2008, 9:00am-5:00pm
Campbell Recital Hall, Stanford University, Palo Alto, CA

Many archives, libraries and other repositories have already acquired a basic knowledge of how to preserve their audio holdings. They understand and have addressed equipment, metadata, workflow and storage issues. Funding for preservation activities is the next step, but what resources are available and what requirements must be met?

This workshop is for archivists, librarians, collection managers, and others who work with or manage archival sound recordings. Participants will gain specific information that will help them identify grant making institutions, meet intake requirements, and explore possible partnerships with other institutions.

Planning, Executing and Reporting for Grant Funding

Music and the Recorded Sound Heritage of the Americas: Preservation Planning and Implementation Funding

This overview on funding through the GRAMMY Foundation Grant Program will discuss preparing a project for funding and include topics such as: Planning vs. implementation, Making it easy on yourself, Making it easy on the reader, Writing a compelling application, and the Importance of partnerships for methodology, dissemination and long-term storage.

Speaker: Kristin Murphy, Grant Officer, GRAMMY Foundation

Recorded Sound Collections: Preservation and Access Funding Opportunities

A two-part presentation featuring an overview on topics and issues related to the preservation of recorded sound collections including major federal funding sources and key issues. Examples of recently supported NEH R&D Projects in Audio Preservation, as well as a primer on common errors and failures in preparing grant applications will be discussed.

Speaker: Charles C. Kolb, Senior Program Officer, National Endowment for the Humanities

Recorded Sound and the Digital Library: Success Stories of the National Leadership Grant Program

The Institute of Museums and Library Services is the primary source of federal support for the nation’s 122,000 libraries and 17,500 museums. Funding opportunities and priorities at IMLS in relation to the presentation and preservation of sound recordings, both digital and analog, will be discussed. Examples of exemplary work in areas of sound recording projects funded by IMLS will be highlighted.

Speaker: Rachel L. Frick, Senior Program Officer, National Leadership Grants, Institute of Museums and Library Services

Save Our Sounds: The Pacifica Radio Archives Preservation & Access Project

In 2002 Pacifica Radio Archives launched Save Our Sounds, a long-term preservation & access project whose
goal is to assess, preserve and make available historic radio programs from the Pacifica Radio Collection of more than 40,000 original audio tapes. This presentation will discuss the project’s grant funding from the National Endowment for the Arts, the GRAMMY Foundation, and the Ford Foundation.

Speakers: Adi Gevins, Coordinator of the Pacifica Radio Archives Preservation and Access Project and Gary Handman, Director, Media Resources Center, UC Berkeley, Moffitt Library

Intake Requirements, Partnerships and Dissemination

Acquisitions Partnerships: Collaborative Strategies for Preservation and Access

Partnerships with collection donors are effective mechanisms for archives to acquire crucial resources not otherwise on hand. Two projects underway at the Library of Congress’ National Audio-Visual Conservation Center illustrate successful collaboration on a number important activities. An ongoing project with the Coca-Cola Company’s collection of radio advertisements models the ideal: an organized, well maintained collection and a committed donor with available resources. The collaboration with WWOZ New Orleans & the GRAMMY Foundation to process and preserve a remarkable collection of live jazz and blues recordings presents an informative contrast: here, challenging formats and partially documented content presented a different set of problems. For both projects, success has been the direct result of the collaborative efforts between archive and donor.

Speaker: Gene DeAnna, Head, Recorded Sound Section, Library of Congress, National Audio Visual Conservation Center

Modeling Cooperation: What Does Partnership Look Like?

Until digital preservation systems and principles become a part of everyday life (and possibly after that), it makes sense to archive valuable recordings by working with institutions whose business it is to preserve and offer access to such materials and who have a record of success. The question is how to partner for best technological and intellectual result. This talk will explore the possibilities and pitfalls while addressing technology and content issues.

Speaker: Bruce Gordon, Audio Engineer, Eda Kuhn Loeb Music Library, Harvard University

Preserving America's Cultural Traditions: A Collaborative Archival Initiative of the Nation's Folklife Centers

A coalition of non profit folklife organizations across the United States is working to create an archival network that will make America's cultural heritage far more accessible to future generations. Under the auspices of the Fund for Folk Culture, PACT (Preserving America's Cultural Traditions) has received a grant to digitize and standardize descriptions of regional folklife collections to Library of Congress standards and to deposit digital copies in the Library's American Folklife Center as well as deposit digital copies from the Center's own collections in the archives of regional folklife centers.

In addition to discussing the collaborative efforts to preserve recorded sound and other media, the presentation looks at ways the partners create synergy between their preservation efforts and presenting their efforts on the web. Examples will include, City Lore's City of Memory initiative in New York, and the Smithsonian's Global Sounds.

Speaker: Steve Zeitlin, Executive Director, City Lore

The Arhoolie Foundation's Frontera Project: How a small non-profit with no money, no paid staff, and little experience was able to find funding to free its archive from a locked vault and share it with the world.

The Arhoolie Foundation started with the goal of preserving and making accessible a rare and unique archive. This presentation will include how the Foundation fostered a partnership with The University of California at Los Angeles to catalog, digitize and make accessible over 50,000 Mexican and Mexican American 78rpm and 45rpm recordings. The original conception of the project and partnership with UCLA, what it takes to attract both traditional and non-traditional funders, and how to write a grant with passion and purpose will be discussed. Also covered will be the difference in working with small independent funders and larger government funding organizations, and the trials and tribulations of accurate and timely grant reporting.

Speaker: Tom Diamant, Digital Archiving Director of the Arhoolie Foundation’s Strachwitz Frontera Encyclopedia of Mexican and Mexican American Recordings.

Additional speakers to be announced

[ Workshop Registration Fees & Other Information ]

  Early Registration (By March 7) Late Registration
ARSC Members $75 $85
Non-members $85 $100
Students $40 $45


As always, the workshop will be conducted on Wednesday and will end in plenty of time for participants to attend the opening reception.

Please note that though the workshop is conducted and sponsored by ARSC, it is not part of the actual conference. Those wishing to attend should register for the workshop using the conference registration form.

Bus transportation will be provided for workshop participants from conference hotel to workshop site and back. Buses will leave Creekside Inn between 8:15 and 8:30 am and return at 5:00 pm.

For additional information, please contact: Karen Fishman (ARSC Workshop Co-Chair)

The ARSC 2008 Pre-Conference Workshop
is generously sponsored by:

The Audio Archive


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